Website: www.nordzucker.com
The Company
Nordzucker AG is one of Europe’s leading sugar producers. As an international organization with a complex corporate structure, efficient and compliant board operations are essential. Executive and supervisory board meetings, as well as circular resolutions, must be documented accurately, managed securely, and organized with full transparency.
Dr. Pascal Bothe from the Supervisory Board & Holding Office (responsible for organizing executive board meetings) and Karin Brand-Fuchs, Executive Assistant to the CEO (responsible for board coordination), have been driving process optimization in this area for years.
The Challenge: Structured Processes – but Scattered Across Multiple Tools
“Our board processes were well-structured and reliable, but spread across several tools such as email, Excel, Word, and SharePoint,” explains Dr. Pascal Bothe. “That meant many manual steps, numerous interfaces, and potential error sources when last-minute changes occurred.”
As complexity grew, so did the need for a centralized solution that would enhance security, clarity, and automation. The team began exploring the market.
“We wanted to modernize our processes—without compromising their quality.”
— Karin Brand-Fuchs, Executive Assistant to the CEO
Why Nordzucker Chose Boardwise: Holistic, Practical, and Thoughtfully Designed
After carefully evaluating several providers, Nordzucker chose Boardwise. The key factor: Boardwise maps the entire board management process in one integrated platform—from agenda creation and invitation management to digital minutes and decision tracking.
“Boardwise solves exactly the challenges we’ve always wanted to address.”
— Dr. Pascal Bothe, Supervisory Board & Holding Office
“You can tell this system was built from real-world boardroom experience”
— Karin Brand-Fuchs, Executive Assistant to the CEO
Implementation: Personal, Structured, and Quickly Adopted
Instead of a purely technical rollout, Bothe and Brand-Fuchs opted for a hands-on, three-step introduction:
- Presentation of the tool during a board meeting
- Internal training sessions for all participants
- Development of a best-practice guide
“Our goal was for everyone to get comfortable quickly—and it worked. Questions were minimal, and acceptance was very high,” says Brand-Fuchs.
The rollout across international entities also went smoothly, supported by Boardwise’s fast and solution-oriented customer support.
Results: 30% Time Savings and Improved Collaboration
After a six-month implementation phase, Dr. Bothe and Ms. Brand-Fuchs report clear benefits in their daily work:
- Agendas are created in minutes instead of hours—with automatic numbering and flexible structure
- Calendar entries are generated automatically, with no manual updates needed
- Live adjustments during meetings? No problem—times, order, and invitations adapt instantly
“It’s not just faster—it’s more enjoyable.”
— Dr. Pascal Bothe, Supervisory Board & Holding Office
Collaboration has also evolved. Documents are submitted directly in the system, feedback happens in real time, and everyone stays aligned—no more endless email threads.
“I used to block hours just to write minutes without interruptions. Now it’s simply less effort.”
— Karin Brand-Fuchs, Executive Assistant to the CEO
One feature they particularly love: the drag-and-drop agenda builder.
“When an agenda item changes, everything updates automatically—times, order, invitations. That used to be a real time sink.”
— Karin Brand-Fuchs, Executive Assistant to the CEO
Beyond efficiency, Boardwise also enhances transparency and traceability—a clear advantage for internal governance and audits.
How the Board Reacted
For the board members themselves, little has changed—and that’s part of the success.
“The materials are available as usual. The real transformation happens behind the scenes in the organization.”
— Dr. Pascal Bothe, Supervisory Board & Holding Office
Why Nordzucker Recommends Boardwise
“Boardwise is like finally getting a power screwdriver after years of using a manual one.”
— Dr. Pascal Bothe, Supervisory Board & Holding Office
“For us, compliance was non-negotiable—and now, it’s even more convenient. Everything is finally in one tool.”
— Karin Brand-Fuchs, Executive Assistant to the CEO
Results at a Glance
Ready to Elevate Your Board Operations?
Whether for executive boards, supervisory boards, or international entities—Boardwise helps you organize your meetings efficiently, transparently, and future-ready.
👉 Book a demo today and see how Boardwise can simplify your work.
