Case Study: Efficient Meeting Management at TÜV SÜD with Boardwise

ABOUT TÜV SÜD

With 30,000 highly qualified employees worldwide, TÜV SÜD provides cross-industry services in testing and certification, inspection, auditing and system certification, technical consulting, and training. The company places the highest value on safety standards, quality, and transparency – both in its services and internal processes. Efficient organization of board and committee meetings is a key part of this. Because consistent corporate governance, transparency, and digitalization are essential at TÜV SÜD, a solution was needed that would increase efficiency while offering full traceability.

In a conversation with Anja Wickertsheim, Corporate Project Leader at Corporate Legal Operations & Technology, Sabrina K., Assistant to the Chairman of the Board, and Dr. Johanna Hauser, Head of Corporate Office / Governance, we learned how TÜV SÜD uses Boardwise to meet these needs.

THE CHALLENGE

Since when has TÜV SÜD been using Boardwise, and what prompted the implementation?

Sabrina: “We’ve been officially using Boardwise since November of last year. Before that, we were already in a testing phase to explore the features. The actual rollout happened as part of the implementation for our board meetings.”

What was meeting management like before?

Sabrina: “Before Boardwise, a lot of manual work was involved – it was detailed and time-consuming. Now, the process is largely automated. Users must take action themselves to submit agenda items or upload documents, which saves me an enormous amount of work.”

THE SOLUTION

What improvements has Boardwise delivered?

Sabrina: “I use Boardwise primarily around board meetings. The biggest benefit is automation. I used to start preparing days before the deadline and spend many hours sending reminders and coordinating. Now, I can open the agenda the day before, review it, and finalize everything with minimal effort.”

Anja: “Boardwise is very user-friendly. I was able to navigate the system intuitively without needing training or a manual. That also makes it easier for substitutes to jump in.”

Johanna: “I find the easy editing of the agenda particularly helpful. Agenda items can be moved via drag-and-drop, with automatic time calculation included. That used to be much more time-consuming.”

THE RESULTS

How has your daily work changed with Boardwise?

Sabrina: “A specific example is creating meeting invitations: I used to email every participant individually after finalizing the agenda, which added another hour of work. If anything changed afterward, I had to adjust every time slot manually. Now it only takes two clicks – send invitation, done. Even updates are quick and easy with a single click.”

How does Boardwise impact collaboration and transparency within the company?

Sabrina: “A huge benefit is that all users are now involved throughout the entire process. Before, they submitted their documents and had little or no further insight. Now they can make changes, track the status, and view final decisions.”

Johanna: “The tool makes committee work more tangible for our colleagues. Meetings are more integrated into the company’s everyday operations thanks to the transparency Boardwise provides.”

CONCLUSION

Anja: “Boardwise saves us time, increases efficiency, and significantly reduces errors. Previously, documents were managed in Excel, Word, or PowerPoint – now everything is stored systemically, easy to edit, and traceable.”

Johanna: “It creates a stronger sense of ownership in the company’s decision-making processes. Acceptance of leadership decisions increases because involved employees can access the current status and understand the process at any time.”

Sabrina: “Process transparency has improved. Meeting minutes are available more quickly, and excerpts can be shared easily and promptly. During board meetings, as a planner I can already track which decisions are being made in real time, and post-meeting wrap-up is much faster.”

For TÜV SÜD, implementing Boardwise not only means increased efficiency but also ensures compliance with their governance standards. At the same time, it is flexible enough to adapt to changing requirements.

The tool guarantees that meeting organization, documentation, and decision-making processes meet the highest standards of security and traceability.

With Boardwise, TÜV SÜD has found a solution that not only optimizes meeting management but also supports compliance with governance standards. Its intuitive interface, rapid implementation, and high user acceptance make Boardwise a future-proof choice for efficient committee management.