Website: https://www.stadtwerke-stuttgart.de
Company Profile
Stadtwerke Stuttgart is a municipal energy supply company with the goal of actively shaping the energy transition in the region. Sustainability and efficiency are not only at the center of daily operations but also characterize internal organization.
Stefanie Sigloch serves as executive assistant to management and is responsible for organizing board work. She ensures the smooth operation as well as structured preparation and follow-up of weekly executive board meetings.
Where Analog Processes Reach Their Limits – And the Need for Digital Transformation Begins
Before implementing Boardwise, the organization of weekly executive board meetings was characterized by low standardization. The variety of communication channels – from email to Teams to spontaneous office visits – when registering agenda items demonstrated how important a central structure for planning and coordination is.
Updating the agenda also proved time-intensive: Last-minute changes had to be manually entered into Word documents and Outlook invitations adjusted accordingly.
"This led to considerable additional organizational effort that consumed a lot of time," describes Stefanie Sigloch.
Manual Effort Gives Way to Efficiency – The Decision for Boardwise
The challenges in the existing process emphasized the necessity of a central, digital solution that creates clear structures and sustainably simplifies recurring manual tasks.
When searching for a suitable tool, the choice fell on Boardwise – not least because it convinced through intuitive usability, practical functions, and quick implementation.
"I immediately noticed that it is a very self-explanatory tool," reports Stefanie Sigloch. The structured test brochure as well as close communication with the Boardwise team enabled smooth onboarding. The personal support during implementation was particularly helpful: "When we had questions, we always received quick answers."
The implementation of Boardwise was not only well-received within the team but was also positively accepted across departments. "We received feedback from various departments that the tool is very self-explanatory in its handling and practical in application," describes Sigloch.
The New Daily Routine with Boardwise: Digital Board Work That Creates Value
The decision for Boardwise marked the beginning of a structured, digital approach to board organization – with tangible efficiency gains in daily work.
"I would definitely say: About 30% of organizational effort is eliminated through Boardwise," emphasizes Stefanie Sigloch.
Initially, Boardwise was introduced in the context of weekly executive board meetings, with the goal of making processes more transparent, efficient, and better traceable. After a short time, it became clear: The tool creates the desired structure and significantly minimizes manual coordination.
Structure for Assistants – Stability for Executive Management
Today, agendas are centrally maintained in the system and changes can be implemented intuitively via drag-and-drop, with time planning automatically updating. Simultaneously, all participants immediately receive updated calendar invitations when schedule changes occur, eliminating the need for manual distribution. Minutes are created directly in Boardwise, can be commented on, revised, and finalized with one click. Executive management continues to receive their materials in familiar format, while a significantly more efficient, digitally supported organizational process runs in the background.
"My favorite function? When I move an agenda item, the time automatically adjusts. This saves an enormous amount of time," says Sigloch.
Efficiency Gains at a Glance
With Boardwise, Stadtwerke Stuttgart has noticeably optimized their board work:
- Clarity instead of fragmentation: Registrations, agendas, and minutes converge in Boardwise – with direct integration to the Microsoft environment.
- Agenda management in seconds: Changes are made via drag-and-drop, including automatic updating of time planning.
- Minutes without additional effort: Creation, commenting, and approval run directly in the tool, instead of through Word files and email loops.
- Transparent processes: Clear workflows and reliable structures provide better overview.
- Time savings of approximately 30%: Manual effort is significantly reduced and daily work is noticeably simplified.
Ready for the Next Step in Your Meeting Organization?
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